Catalog of Federal Domestic Assistance Number - 15-809
OMB Control Number 1028-0084 (Expiration Date 1/31/2015)
Quick Links for the Page
1. General Information
3. Contact Information
4. Setting Up Reimbursement Process
5. Performance period extension
6. Budget reallocations
7. Primary Investigator change
8. CAP Project Reporting
9. Financial Reporting Requirements
The notes below are reminders for administering CAP projects.
Please see your Cooperative Agreements Assistance Award document
for complete information and requirements for your project. This
document was sent to the person identified in the original proposal
submitted to Grants.gov. The original solicitation is another
resource that should be consulted: 2012, 2011, 2010, and 2008.
2012 Kick-Off Workshops: Category
1 -- Category
2 -- Category
3 (Intro to GIS
Inventory) -- Category
4 -- Category
For all correspondence be sure to identify your project's Award Number and CAP Category. Email is preferred
a. CAP Administration:
For all topics concerning CAP budget, performance period extension,
primary investigator change, and reporting contact:
NSDI CAP Coordinator
590 USGS National Center
Reston, VA 20192
703.648.5175 or fax 703.648.5755
b. NSDI Technical Contacts:
- NSDI CAP Coordinator - Gita Urban-Mathieux (email@example.com,
- Demonstration of Geospatial Data Partnerships across Local,
State, Tribal, and Federal Government - Tracy Fuller (firstname.lastname@example.org,
- Expanding Use of the GIS Inventory System - Doug Nebert (email@example.com,
- FGDC Standards Development and Implementation Assistance and
Outreach - Julie Binder Maitra (firstname.lastname@example.org,
- FGDC Standards Development Assistance - Julie Binder
- Fifty-States Initiative Projects - Arista Maher(email@example.com, 703-648-6283)
- Geospatial Platform Cloud Service Testbed - Doug Nebert (firstname.lastname@example.org,
- ISO Geospatial Metadata Standards Implementation - Jennifer
- Metadata Training and Outreach Assistance Projects -
Jennifer Carlino (email@example.com,
- Return on Investment (ROI) Methodology and Business Case
Development for Multi-agency NSDI Projects - Scott Van Hoff
c. Other contacts
Secretariat Staff - The FGDC is an interagency committee that
promotes the coordinated development, use, sharing, and dissemination
of geospatial data on a national basis.
Liaisons - Coordinate with state and local govenments and
4. Setting Up Reimbursement
U.S. Geological Survey, who administers the NSDI CAP awards, uses
Department of the Treasury's Automated Standard
Application for Payments (ASAP) electronic invoicing and
payment for grants and cooperative agreement award recipients.
CAP recipients are required to have an account
with ASAP. Information for setting up
a ASAP account is provided to primary contact listed in
the original CAP proposal. For instructions or information please
contact Laura Mahoney (firstname.lastname@example.org) or Desiree
In order for USGS to initiate enrollment of the award recipient
organization in ASAP a USGS ASAP enrollment form needs to be
completed. It will be provided to the award recipient by the
USGS. The form in returned via e-mail to Laura Mahoney (email@example.com) .
Even though the award recipient may already have an ASAP account, each
agency needs to enroll organizations to link accounts to the
USGS. The USGS ALC (agency location code) is 14080001. Once
linked to USGS, the person with the financial official role for award
recipient organization in ASAP will need to link the recipient bank
information to the USGS ALC. Please note that once awards are
loaded into ASAP, it generally takes a few days for the USGS certifying
official to release the funding.
Instructions for obtaining payments will be provided to the
recipients once the account is set up. Inquiries regarding payment
should be directed to the ASAP Help Desk at: (816) 414-2100 or e-mail
Payments may be drawn in advance only as needed to meet
immediate cash disbursement needs. Only expenses that occur within the
CAP performance period maybe reimbursed.
5. Performance period
If more time is required to conduct your project, please submit a
request for a "no-cost time extension" by mail or email at the CAP
Coordinator. This should be submitted at least 30 days prior to the end
of the agreed upon performance period. Only one extension will be
granted. Please include in your request:
- your project award number
- reason for the request
- new completion date
- new tasks (if applicable)
- send to firstname.lastname@example.org
Awardees may make changes in project budget allocations between
direct cost categories up to 10% of the total award. If reallocations
are more than 10% please contact the NSDI CAP Coordinator.
7. Primary Investigator
If for some reason (retirement, job change, etc.) the primary
investigators (PI) leaves the project a new one needs to be designated.
This person is required to be with the same organization/institution
that received the award. CAP grants are awarded to
organizations/institutions and not individuals. The request for a PI
change should be mailed or emailed to the NSDI CAP Coordinator.
8. CAP Project
An interim report mid-way in the performance period and a final
report are required as a way to assess project outcomes as well as the
programs effectiveness and accountability. Please submit CAP project
reports by email to the NSDI CAP Coordinator and the project technical
lead (see above). Here are the links to the report formats.
Training and Outreach Assistance Projects (category 1: 2012)
ISO Geospatial Metadata
Standards Implementation (category 2: 2012)
Expanding Use of the
GIS Inventory System (category 3: 2012)
Initiative: Business Plan Development and Implementation (category 4:
Investment (ROI) Methodology and Business Case Development for
Multi-agency NSDI Projects (category 5: 2010, 2011)
Development and Implementation Assistance and Outreach Project
(excluding Metadata Standards) (category 6: 2010)
Standards Implementation Training and Outreach (category 5:
Geospatial Platform Cloud
Service Testbed (category 7: 2012)
9. Financial Reporting
(a) Interim Financial Status Reports. As of May
2011 quarterly financial reports are no longer
required. The recipient will submit annual STANDARD
FORM 425, FEDERAL FINANCIAL REPORT(S) for each individual USGS award.
The SF 425 is available at - http://www.whitehouse.gov/omb/grants_forms.
The report is due 90 calendar days after the grant/cooperative
agreement year (i.e., 12 months after the approved effective date of
the agreement and every 12 months thereafter until the expiration date
of the agreement.) USGS acknowledges that this annual reporting
schedule may not always correspond with a specific budget period.
The SF 425 must be submitted electronically through the FedConnect
Message Center (www.fedconnect.net ).
If after 90 days, recipient has not submitted a report, the account
will be placed in a manual review status. Funds may be withheld
for accounts with delinquent reports.
(b) Final Financial Status Reports. The recipient
will liquidate all obligations incurred under the award and submit a
final STANDARD FORM 425, FEDERAL FINANCIAL REPORT through Fed Connect
(www.fedconnect.net) no later
than 90 calendar days after the grant/cooperative agreement completion
date. The SF 425 is available at - http://www.whitehouse.gov/omb/grants_forms.
Recipient will promptly return any unexpended federal cash advances or
will complete a final draw from ASAP to obtain any remaining amounts
due. Once 120 days has passed since the grant/agreement
completion date, the ASAP subaccount for this award may be closed by
USGS at any time.
Questions - If you have any questions please
contact Laura Mahoney (email@example.com) or
FedConnect (1-800-899-6665 or e-mail firstname.lastname@example.org).
The FedConnect Message Center does have an
overview of its functions.
Subsequent revision to the final SF 425 will be considered only as
(i) When the revision results in a balance due to the
Government, the recipient must submit a revised final Federal Financial
Report (SF 425) and refund the excess payment whenever the overcharge
is discovered, no matter how long the lapse of time since the original
due date of the report.
(ii) When the revision represents additional reimbursable
costs claimed by the recipient, a revised final SF 425 may be submitted
to the Contracting Officer with an explanation. If
approved, the USGS will either request and pay a final invoice or
reestablish the ASAP subaccount to permit the recipient to make a
revised final draw. Any revised final report representing
additional reimbursable amounts must be submitted no later than 1 year
from the due date of the original report, i.e., 15 months following the
agreement completion date. USGS will not accept any revised SF 425
covering additional expenditures after that date and will return any
late request for additional payment to the recipient.
A copy of the final SF 425 form needs to
be sent with a signature (a fax or scanned copy of the signed SF 425 is
Federal Geographic Data Committee
U.S. Geological Survey
12201 Sunrise Valley Drive MS 590
Reston, VA 20192