This directive provides guidance to organizations that maintain
endorsed FGDC standards throughout the life cycle of the standard.
2.1. Change Process
This process entails releasing a newly edited version of FGDC standards
for major additions, technical issues, and differences in content and
2.2. Editorial Changes
These changes, as an example, identify typographical errors,
misspellings, or improper sentence structure and similar problems, to
mention a few.
2.3. FGDC Standards
Standards that have been developed and approved through the FGDC/NSDI
Standard Development Process (refer to Directive #1, FGDC Standards
2.4. General Changes
These changes normally address larger areas of the standard being
reviewed. These changes include correction of systematic
errors and structural errors in the standard. More substantial
changes, as determined by the Maintenance Authority, will be considered
2.5. Maintenance Authority
An organization that maintains assigned standards. This organization
shall be a permanent member of the Standards Working Group, dedicated
and committed to the requirements outlined in this directive. This
organization shall be a permanent entity with long-term stability, and
not a committee, working group, or task force.
Process for tracking problems, comments, and their resolution and
producing publishable change pages/revisions for all standards using
the procedures in this directive.
2.7. Reissue Process
This process entails reprinting a FGDC standard, and releasing it
without changing its original form or content.
2.8. Revision Process
This process entails releasing a newly edited version of a FGDC
standard for only minor editorial, general, and/or clarification
2.9. Technical Changes
These changes affect the technical accuracy of the document.
2.10. Version of a FGDC Standard
A particular form or variant of an earlier or original standard.
3. Maintenance of FGDC Standards
After a FGDC standard has been endorsed, the Maintenance Authority
shall evaluate the standard at least every five years by initiating the
process to reissue, revise, change or withdraw FGDC standards.
3.1. Reissue Process
If there are no modifications that need to be made to a FGDC standard
during the evaluation period, then the Maintenance Authority shall
reprint the standard with an updated version number.
3.2. Revision Process
In the case that only editorial or general changes need to be made,
then the Maintenance Authority shall initiate the revision process. The
Maintenance Authority shall make editorial and/or general changes to
the standard, and may make these changes by releasing a change page or
by releasing the entire standard (as defined in section 4). The
released copy shall comply with the regulations for Directive #6,
Formatting FGDC Standards Documents. Furthermore, the
updated copy shall be marked with the type of modification (e.g.
The Maintenance Authority shall document editorial and general
changes using the Review Comment Template (as defined in
Directive #2d, SWG Review Guidelines: Review Comment Template), and
shall submit the Review Comment Template to the FGDC standards
coordinator for documentation purposes.
3.3. Change Process
In the case that technical changes need to be made, then the FGDC
standard shall undergo the FGDC Standards Process (as described in Directive #1). The
Maintenance Authority may make these changes by releasing a change page
or the releasing the entire standard, which shall comply with the
regulations for Directive #6.
Furthermore, the updated copy shall be marked with the type of
modification (e.g. “Change”).
The Maintenance Authority shall document technical changes using the
Review Comment Template (as defined in Directive #2d), and shall submit the Review Comment
Template to the FGDC standards coordinator for documentation
3.4. Withdrawal Process
Requests to withdraw a FGDC standard shall be sent with
justification (superceded, replaced) to the Maintenance Authority. The
Maintenance Authority shall evaluate the request and recommend
withdrawal of a standard to the FGDC Standards Coordinator. To
ensure the participation of all parties affected by the withdrawal of
the standard, the FGDC Standards Coordinator shall release a proposal
to withdraw the standard for a public comment period of ninety
3.4.1 If the Maintenance Authority, the requester of the
withdrawal, and the parties affected by the standard agree with the
proposed withdrawal, then the standard shall be withdrawn.
3.4.2 If all affected parties are not in accordance with the
proposed withdrawal, then the issue shall be passed to the Standards
Working Group, and the Coordination Group shall make the ultimate
4. Release Standard
The Maintenance Authority may release a change page or release the
entire standard when making a revision or change.
4.1 Release Standard
If substantial changes need to be made to a standard, then the
Maintenance Authority shall resubmit the standard to FGDC Standards
Process (as described in Directive
#1) and release the standard after FGDC endorsement.
4.2 Release Change Pages
In many cases, it is not necessary to release the entire standard. An
alternative would be to release change pages that show where an
insertion, deletion, or editing change has been made to a standard.
5.1 Maintenance Authority Responsibilities
To initiate the review of FDGC standards at least once every five years
after endorsement, which includes initiating the Year 2000 Compliance
To reissue, revise, change, and withdraw FGDC standards based on
To maintain a log of issues associated with FDGC standards, and respond
to any problems or errors associated with the standard by routing the
problem to the appropriate point of contact.
To work closely with the FDGC coordinator to maintain a log of all
issues and changes to FDGC standards.
To notify all affected parties when FGDC standards are being considered
for reissue, revision, and withdrawal and when the FGDC standards are
finally reissued, revised, and withdrawn.
To assist users with the implementation strategies, including user
guides, training, public relations, workshops, etc.
5.2 FGDC Standards Support Responsibilities:
5.2.1 To serve as a proponent or advocate for all FGDC standards,
the FGDC Standards Reference Model, and associated
5.2.2 To work closely with the Maintenance Authority to maintain a
log of all issues and changes associated with an FDGC standard.
5.2.3 To maintain the latest version of the standard, as well as an
updated log of changes, on the FGDC website.