Historical Data (Data Archiving) Working Group Charter
I. Purpose
The Historical Data (Data Archiving) Working Group is established under the auspices of the Federal Geographic Data Committee (FGDC) to promote and coordinate activities among Federal agencies relating to the historical dimension to geospatial data. The Historical Data Working Group is established to promote an awareness among Federal agencies of the historical dimension to geospatial data; to facilitate the long-term retention, storage, and accessibility of selected historically valuable geospatial data; and to establish a mechanism for the coordinated development, use, sharing, and dissemination of historically valuable geospatial data which have been financed in whole or part by Federal funds.

II. Membership
The Working Group shall consist of representatives designated by the Federal agencies or FGDC subcommittees and working groups that create or collect, or finance the creation or collection of, geospatial data determined to have continuing historical value. Each member agency of the Historical Data Working Group shall designate its representative, an alternate if necessary, and changes thereto, and communicate that information to the Working Group Chairperson. Other Federal organizations may be added with the concurrence of the Working Group Chairperson.

The Working Group shall be chaired by the member from the National Archives and Records Administration.

The Working Group also may invite non-Federal participation, on an ad hoc basis, to provide information and briefings as determined by the needs of the Working Group.

III. Responsibility
Responsibilities of the Working Group include the following:

• Facilitate the coordination of Federal agencies' activities regarding the exchange and preservation of historically valuable geospatial data, by formal and informal means.
• Facilitate collection and compilation information on Federal agencies' activities relating to historically valuable geospatial data.
• Participate in the development and evaluation of data definitions and standards used by the United Nations' and other international organizations and make recommendations for their inclusion and applicability to historically valuable geospatial data.
• Determine ways in which historically valuable geospatial data from any sources may be included in the National Spatial Data Infrastructure.
• Recommend any changes in the definition of historically valuable geospatial data to more accurately describe its scope.
• Assist the National Archives and Records Administration in establishing and publishing standards, specifications, and priorities for the identification and retention of historically valuable geospatial data.
• Assist in the development and adoption of common standards of content, format, and accuracy for historically valuable geospatial data for use by all Federal agencies and to encourage use by non-Federal organizations to increase its interchangeability and enhance its potential for multiple use.
• Promote governmentwide use of defined and published spatial data transfer standards for historically valuable geospatial data.
• Facilitate the economic and efficient application of historically valuable geospatial data through the sharing of experiences involving applications.
• Support higher-order or crosscutting activities established or recognized by the FGDC.
• Encourage agencies to schedule the disposition of historically valuable geospatial data in coordination with the National Archives and Records Administration in order to provide for the permanent preservation of historically valuable geospatial data.

IV. Procedures
Working Group meetings shall be held at the call of the Working Group Chairperson, and shall be held at least quarterly. Normally, notification of meetings and an agenda will be distributed to members of the Working Group and to the Executive Secretary 10 days in advance of the meeting.

All decisions shall be on the basis of consensus agreement. When agreement is not reached, the issue will be referred promptly to the FGDC Executive Secretary to be scheduled for resolution.

The Working Group Chairperson shall consult with the Chairperson of the Coordination Group to determine the need for further coordination prior to implementing Working Group decisions that impact the FGDC or its other subcommittees or working groups.

The Working Group may establish additional rules and procedures for conducting business.

V. Subgroups
The Working Group may create work groups or task groups or further subdivisions, at the discretion of the Working Group Chairperson, as appropriate to carry out its activities and meet its responsibilities. The establishment of subgroups of more than 12 months duration that are in addition to any specified in this exhibit and the abolishment of any such subgroup requires the approval of the FGDC. Participation in these groups may be drawn from its member organizations and from other organizations, as appropriate.

VI. Coordinating Mechanisms
The Working Group Chairperson will coordinate the Working Group's activities with other FGDC subcommittees, working groups, and other FGDC components by participating in the FGDC Coordination Group.

VII. Reports
The Working Group shall report to the FGDC Steering Committee annually, by December 31, describing the activities of the Historical Data Working Group. The annual status report shall be submitted to the Executive Secretary, and shall contain:

• accomplishments of the past calendar year,
• an operating plan for activities planned for the upcoming year,
• photographs, diagrams, and other materials that may be of value for inclusion in FGDC report,
• a brief discussion of problems encountered and other matters of interest.

The Working Group shall submit the operating plan for the upcoming year for FGDC review and concurrence.
Special reports and technical papers also may be requested by the FGDC during the reporting period describing special projects, coordination with other subcommittees, and the development of status graphics or catalogs and informational or educational brochures on the use and availability of historically valuable geospatial data.

The Working Group Chairperson shall provide a draft report of Working Group meetings, including Working Group recommendations and action items, to all Working Group members for review prior to approval.

The Working Group Chairperson shall provide the final report of Working Group meetings to all Working Group members and the Standards Working Group.

VIII. Termination
The Working Group shall remain in existence until terminated by the FGDC Steering Committee.